Core Data
RDA Number
11518
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but not limited to, Certificates of Records Destruction (CRD) and correspondence associated with CRDs.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in electronic format. Records are stored for 10 years and then destroyed by state approved methods.
Worksheet
Record Location
1001 Rep. John Lewis Way North, Nashville TN
File Arrangement
Alpha numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Email
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Date Range
2014 to Current
Agency
Allotment Code
30513
Annual Accumulation
30.5 MB
Current Volume
128 MB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
Records Center Retention Period
0
Electronic Records Plan Inventory
System Name
Certificates of Records Destruction (CRD) and Supporting Documents
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
Thu, 07/23/2026
No recommended changes.
Tennessee State Library and Archives
Thu, 07/30/2026
No recommended changes.
Comptroller Audit Review
Mon, 08/03/2026
We have reviewed RDA 11518 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 08/10/2026
Agency concurs, thank you.
RMD Director
Wed, 08/12/2026
RDA 11518 is a request to create an RDA. The retention period will be ten years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11518.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 11518.
