Core Data
RDA Number
11519
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but not limited to; data pertaining to boxes in storage at the SRC (State Records Center) and work orders documenting sending or receiving records to or from the SRC.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records generated and stored in electronic format. Records are kept in agency on state servers and then destroyed by state approved methods after five years.
Worksheet
Record Location
1001 Rep. John Lewis Way North, Nashville TN
File Arrangement
Alpha & Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Date Range
2020 to Current
Agency
Allotment Code
30513
Annual Accumulation
2 GB
Current Volume
4 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Center Retention Period
0
Electronic Records Plan Inventory
System Name
State Records Center Data Files
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
Thu, 07/23/2026
No recommended changes.
Tennessee State Library and Archives
Thu, 07/30/2026
No recommended changes.
Comptroller Audit Review
Mon, 08/03/2026
We have reviewed RDA 11519 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 08/10/2026
Agency concurs, thank you.
RMD Director
Wed, 08/12/2026
RDA 11519 is a request to create an RDA. The retention period will be five years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11519.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 11519.
