Core Data
RDA Number
11510
Effective Date
Mon, 04/20/2026
Record Series Abstract
Records include but not limited to: TN Advance Communications Network (TACN) land mobile radio (LMR) system, as built, to include system documentation files such as drawings, diagrams, system architecture, site preparations and permits, as well as agreements between agencies, such as co-location or sharing of equipment, participation agreements for use of the system, and other documents pertaining to TACN facilities or equipment. Additional documents may include future plans for expansion, system upgrade and maintenance contracts, and project status and tracking documents for future site builds of the system.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after termination of agreement or decommissioning of equipment.
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper and electronic format. Paper records may be scanned and once verified for completeness and accuracy paper records may be destroyed by state approved methods. Documents would be destroyed 6 years after termination of agreement or decommissioning of equipment. Records will be destroyed by state approved methods.
Worksheet
Record Location
Records officer has list of locations.
File Arrangement
Alpha & Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Spreadsheet/Database
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Spreadsheet/Database
Paper: Sheet
Date Range
2014 - current
Agency
Allotment Code
34901
Annual Accumulation
17 GB, 44 cu ft.
Current Volume
287 GB, 148 cu ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Vendors include but limited to, Motorola Solutions, Aviat Networks, FirstNET, and federal agencies such as the Federal Communications Commission (FCC), and Federal Aviation Administration (FAA).
Essential Record
Yes - Original
Essential Record Stored
Electronic: File
Electronic: Email
Paper: Sheet
Electronic: Email
Paper: Sheet
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6 years after termination of agreement or decommissioning of equipment.
Records Center Retention Period
None
Retention Legal Citation
None
Electronic Records Plan Inventory
System Name
MCM Azure
Hardware Description
All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
MCM will manage their software and TACN will utilize MCM and the State network that is supported by STS.
System Location
One database containing electronic records is kept on servers maintained and supported by STS State data centers. The other database is stored in the MCM Azure cloud.
Backup Procedures
Backup procedures shall be maintained in accordance with current STS data center operations policy.
Disaster Recovery
Disaster recovery procedures shall be maintained in accordance with current STS data center operations policy.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
RDA Comments
Records Management Division (RMD)
Wed, 03/11/2026
No recommended changes.
Tennessee State Library and Archives
Tue, 03/17/2026
No recommended changes.
Comptroller Audit Review
Mon, 03/16/2026
We have reviewed RDA 11510 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Tue, 03/17/2026
Thank you.
RMD Director
Tue, 03/24/2026
RDA 11510 is a request to create an RDA. The retention period will be six years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11510.
Public Records Commission
Mon, 04/20/2026
PRC approves RDA 11510.
