Core Data
RDA Number
11500
Effective Date
Mon, 10/20/2025
Record Series Abstract
Records consist of documents received by the Tennessee Consolidated Retirement System (TCRS) regarding individuals that are determined to not be current or prior members of TCRS. Documents include, but are not limited to: subpoenas, court documents, correspondence, and any other supporting documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Fiscal Year of Final Decision
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All documents and data are maintained electronically. Records are maintained for 5 years after cut off and then destroyed by state approved methods.
Worksheet
Record Location
State Data Centers
File Arrangement
Alpha & Numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
2017 to Current
Agency
Allotment Code
309
Annual Accumulation
150MB electronic
Current Volume
676MB electronic
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
TCA 10-7-504 (confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 Years
Records Center Retention Period
N/A
Retention Legal Citation
TCA 10-7-504 (Confidential records -- exceptions)
Electronic Records Plan Inventory
System Name
Treasury servers
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
The files containing electronic records are kept on servers maintained and supported by the State of Tennessee Treasury Department at State Data Centers.
Backup Procedures
Backup procedures shall be maintained in accordance with the State of Tennessee Treasury Department’s standards and procedures, which meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster Recovery procedures shall be maintained in accordance with the State of Tennessee Treasury Department’s standards and procedures, which meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
The State of Tennessee Treasury Department’s maintains and migrates data according to system updates, upgrades, and replacements, which meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
Thu, 09/11/2025
No recommended changes.
Tennessee State Library and Archives
Fri, 09/12/2025
No recommended changes.
Comptroller Audit Review
Mon, 09/15/2025
We have reviewed RDA 11500 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 09/15/2025
Agency concurs with recommendations.
RMD Director
Wed, 09/24/2025
RDA 11500 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11500.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11500
