An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11495
Effective Date
Record Series Abstract
Documents related to grants maintained, including but not limited to, monitoring reports, discretionary grants, invoices, etc.
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
Files are to be cut off at the end of the complete grant awards year (programmatic & financial)/ maintain in the agency 1 year, then send to the State Records Center until five-year retention time expiration, then destroy in accordance with state approved methods.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be cut off at the end of the complete grant awards year (programmatic & financial); maintain in the agency 1 year, hold until 5-year retention time expiration and then destroy in accordance with state-approved methods.
Worksheet
Record Location
1741 Elm Hill Pike, Nashville, TN 37243
File Arrangement
Fiscal/Grant Year
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2009 to 2018
Allotment Code
344.01
Annual Accumulation
N/A
Current Volume
Approx. 100 CF
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Department of Education
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
5 years
Retention Legal Citation
34 C.F.R. ยง 303.700
RDA Comments
Records Management Division (RMD)
03-13-2025
No recommended changes.
Tennessee State Library and Archives
03-17-2025
No recommended changes.
Comptroller Audit Review
03-17-2025
We have reviewed RDA 11495 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-19-2025
Thank you!
RMD Director
03-27-2025
RDA 11495 is a request to create an RDA. The retention period will be five years and then destroy. The format will be paper. Recommend approval of the request to create RDA 11495.
Public Records Commission
04-21-2025
PRC approves RDA 11495