Core Data
RDA Number
11466
Effective Date
Mon, 10/20/2025
Record Series Abstract
Documents pertaining to the deceased or discharged residents of the East Tennessee Homes, Middle Tennessee Homes, Harold Jordan Center, or West Tennessee Homes. The information in this record includes but is not limited to letters from Social Security, TennCare, Department of Veterans Affairs, or other benefit entities and copies of burial policies, as well as funeral expenses.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off is at the end of the death or discharge process which includes the final settlement of the property and funds.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper record is created upon admission of person and maintained in the trust fund department in each region. After death or discharge, finalization process of the property and funds occurs, and record is stored at each facility's storage location for ten (10) years and destroyed according to approved state method at the expiration of the retention time.
Worksheet
Record Location
East TN Regional Office - 4850 E. Andrew Johnson Highway (Dogwood Building), Greeneville, TN 37744
Middle TN Regional Office - 275 Stewarts Ferry Pike, Nashville, TN 37214 - Building: Warehouse/Procurement
West TN Regional Office - 11437 Milton Wilson Road (Baker Building), Arlington, TN 38002
Middle TN Regional Office - 275 Stewarts Ferry Pike, Nashville, TN 37214 - Building: Warehouse/Procurement
West TN Regional Office - 11437 Milton Wilson Road (Baker Building), Arlington, TN 38002
File Arrangement
alpha
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
2009 to current
Allotment Code
344.01
Annual Accumulation
1.5 CF
Current Volume
12 CF
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
East TN Regional Office – 4850 E. Andrew Johnson Highway (Dogwood Building), Greeneville, TN 37744
Middle TN Regional Office – 275 Stewarts Ferry Pike, Nashville, TN 37214
Building: Warehouse/Procurement
West TN Regional Office – 11437 Milton Wilson Road (Baker Building), Arlington, TN 38002
Middle TN Regional Office – 275 Stewarts Ferry Pike, Nashville, TN 37214
Building: Warehouse/Procurement
West TN Regional Office – 11437 Milton Wilson Road (Baker Building), Arlington, TN 38002
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
T.C.A. 33-3-103, T.C.A. 52-3-103 and 45 C.F.R. Parts 160 & 164
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
10 years after death or discharge of person
Retention Legal Citation
T.C.A. 52-3-101(d)
RDA Comments
Records Management Division (RMD)
Fri, 09/26/2025
Recommend a change to the Cut Off to add “If the records involve a minor client, then the cut off shall be after the age the minor reaches the age of majority."
Update: After discussions with the agency, it is determined there is no need to update the cut-off to include the minor client reaching the age of majority. No recommended changes. 09/26/2025
Tennessee State Library and Archives
Mon, 09/22/2025
We concur with the recommended changes to the Cut Off, with no additional recommended changes.
Comptroller Audit Review
Fri, 09/19/2025
We have reviewed RDA 11466 from an audit standpoint. We concur with the recommended changes to the Cut Off. We agree with the retention and disposition specifications.
Agency Records Officer
Mon, 09/22/2025
Thank you!
RMD Director
Fri, 09/26/2025
RDA 11466 is a request to revise an RDA. The retention period will change from eleven years to ten years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11466.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11466
