An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11468
Effective Date
Record Series Abstract
Documents relating to but not limited to applications, renewal applications, biannual reports, and checklists.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Applications are received and saved the Commission’s SharePoint site. As additional documents are received, including the biannual report, they are saved in the same folder. The record will be complete at the end of the fiscal year with a new record starting upon receipt of the renewal application. At end of retention period and start of new cycle, old records will be destroyed by state approved methods.
Worksheet
Record Location
Health Facilities Commission's SharePoint site
File Arrangement
By Provider Name followed by Year of Submission
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Other
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Other
Date Range
July 1, 2024 to Present
Agency
Allotment Code
31607
Annual Accumulation
Approximately 2 GB
Current Volume
Approximately 1.6 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
10 Years
Records Center Retention Period
0 Years
Retention Legal Citation
TCA 68-11-2301 to 2308
Electronic Records Plan Inventory
System Name
SharePoint
Hardware Description
State Server/SharePoint
Software Description
Adobe pdf
System Location
State Data Center
Backup Procedures
Standard back up protocols for STS
Disaster Recovery
Standard disaster recovery protocols for STS
Data Migration Description
Generated files are saved as Adobe pdf which is compatible with various operating systems.
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11468 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
We accept the recommendations and appreciate their time in the review.
RMD Director
08-28-2024
RDA 11468 is a request to create an RDA. The retention period will be ten years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11468.
Public Records Commission
09-23-2024
PRC approves RDA 11468.