An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11464
Effective Date
Record Series Abstract
The Second Look Commission reviews a sampling of cases involving a second or subsequent incident of severe child abuse in order to provide recommendations and findings to the General Assembly regarding whether or not severe child abuse cases are handled in a manner that provides adequate protection to the children of this state. Files may contain the following information: abuse reports, medical records, autopsy reports, police reports, data analysis, meeting minutes, demographic data, case notes and final review summaries.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar year following the publishing of the final report
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper or electronic format. Electronic records will be stored in agency for 5 years. Paper records are kept in agency office for 5 years. After retention records will be destroyed by state approved methods.
Worksheet
Record Location
Paper records are kept at the TCCY office in the Andrew Jackson State Office Building, 9th Fl Nashville, Tn 37243.
File Arrangement
Client ID
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Spreadsheet/Database
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Paper: Sheet
Date Range
2010 to Current
Allotment Code
31601
Annual Accumulation
1 cu ft: 0.5 GB
Current Volume
1.53 GB:
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original records are retained by the agency that owns them. Those agencies may include: Department of Children's Services, local Juvenile Courts, local Criminal Courts, local Sheriff's Department, local Police Department. Those agencies and departments provide copies of the record to TCCY. TCCY will destroy their copy after 5 years.
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
TCA 37-3-801, TCA 37-3-803, TCA 37-4-414
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
TCA 37-3-801, TCA 37-3-802, TCA 37-3-803, TCA 37-3-809
Electronic Records Plan Inventory
System Name
af03sdcwf00517
Hardware Description
Cloud based services provided by STS from Microsoft Government Sector
Software Description
Microsoft SharePoint cloud hosted application
System Location
STS managed Microsoft Government Cloud
Backup Procedures
STS Managed backup
Disaster Recovery
STS Managed Server Disaster Recovery plan
Data Migration Description
STS Managed Server Migration Plan
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11464 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
Thank you!
RMD Director
08-29-2024
RDA 11464 is a request to create an RDA. The retention period will be five years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11464.
Public Records Commission
09-23-2024
PRC approves RDA 11464.