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Recordings from Law Enforcement Electronic Devices- Incident Not Identified

RDA Number
Effective Date
Record Series Abstract
Recordings, created by Tennessee Highway Patrol using electronic devices, that are not known to have captured a unique or unusual action from which litigation or criminal prosecution is expected to likely to result. Records included but not limited to all recordings, regardless of where recording device is mounted, such as: Bodycam (device on officer's chest, shoulder, head, etc.), Dashcam (or any other device mounted on the inside or outside of a vehicle), Animal cam (on an animal's body),Drone (unmanned aerial vehicle or any other remote controlled equipment), Security Cameras (those mounted on buildings). These records are only for recordings where No Incident is Identified, recordings where an Incident is Identified will be superseded by RDA 291 Tennessee Highway Patrol Records or RDA 2972 Internal Investigation Files .
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Files are cut off after date of recording if identified as No Incident and retained for 1 year / 12 months, and destroyed at expiration of retention. Records will be maintained in electronic format. Records in electronic format shall be maintained in systems that meet or exceed standards of Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
Record Location
Cloud storage
File Arrangement
By Date
Media Format Generated
Media Format Generated Summary
Electronic: Video
Media Format Stored
Media Format Stored Summary
Electronic: Video
Date Range
May 2019 to Current
Allotment Code
Annual Accumulation
500 TB per year
Current Volume
500 TB
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725
Does this Record Series Contain Sensitive Information?
Agency Retention
1 year
Records Center Retention Period
System Name
Hardware Description
Portfolio of devices designed to be durable, reliable and enhance public safety and law enforcement operations. Vendor managed system through a state approved contract.
Software Description
Solutions designed to streamline operations and improve efficiency for law enforcement agencies and other related sectors. Features and capabilities may vary based on specific needs and requirements of the users. Vendor managed system through a state approved contract.
System Location
Cloud, MS Azure Gove DCs, Virginia and Texas
Backup Procedures
Data is stored across multiple geographically separated redundant DCs with a 99.999% durability SLZ with MS Azure (GOV). Vendor managed system through a state approved contract.
Disaster Recovery
Data is synchronously stored across multiple geographically separated redundant DCs with automated failover in the event of an outage. Vendor managed system through a state approved contract.
Data Migration Description
Follows ETL (Extraction, Transform, Load) model of transferring data.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA11455 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thank you.
RMD Director
RDA 11455 is a request to create an RDA. The retention period will be one year and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11455.
Public Records Commission
PRC approves RDA 11455