An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11455
Effective Date
Record Series Abstract
Recordings, created by Tennessee Highway Patrol using electronic devices, that are not known to have captured a unique or unusual action from which litigation or criminal prosecution is expected to likely to result. Records included but not limited to all recordings, regardless of where recording device is mounted, such as: Bodycam (device on officer's chest, shoulder, head, etc.), Dashcam (or any other device mounted on the inside or outside of a vehicle), Animal cam (on an animal's body),Drone (unmanned aerial vehicle or any other remote controlled equipment), Security Cameras (those mounted on buildings). These records are only for recordings where No Incident is Identified, recordings where an Incident is Identified will be superseded by RDA 291 Tennessee Highway Patrol Records or RDA 2972 Internal Investigation Files .
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
1
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut off after date of recording if identified as No Incident and retained for 1 year / 12 months, and destroyed at expiration of retention. Records will be maintained in electronic format. Records in electronic format shall be maintained in systems that meet or exceed standards of Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
Worksheet
Record Location
Cloud storage
File Arrangement
By Date
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Video
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Video
Date Range
May 2019 to Current
Agency
Allotment Code
34901
Annual Accumulation
500 TB per year
Current Volume
500 TB
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
1 year
Records Center Retention Period
Zero
Retention Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725
Electronic Records Plan Inventory
System Name
Evidence.com
Hardware Description
Portfolio of devices designed to be durable, reliable and enhance public safety and law enforcement operations. Vendor managed system through a state approved contract.
Software Description
Solutions designed to streamline operations and improve efficiency for law enforcement agencies and other related sectors. Features and capabilities may vary based on specific needs and requirements of the users. Vendor managed system through a state approved contract.
System Location
Cloud, MS Azure Gove DCs, Virginia and Texas
Backup Procedures
Data is stored across multiple geographically separated redundant DCs with a 99.999% durability SLZ with MS Azure (GOV). Vendor managed system through a state approved contract.
Disaster Recovery
Data is synchronously stored across multiple geographically separated redundant DCs with automated failover in the event of an outage. Vendor managed system through a state approved contract.
Data Migration Description
Follows ETL (Extraction, Transform, Load) model of transferring data.
RDA Comments
Records Management Division (RMD)
12-07-2023
No recommended changes.
Tennessee State Library and Archives
12-07-2023
No recommended changes.
Comptroller Audit Review
12-12-2023
We have reviewed RDA11455 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-13-2023
Thank you.
RMD Director
01-11-2024
RDA 11455 is a request to create an RDA. The retention period will be one year and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11455.
Public Records Commission
04-24-2024
PRC approves RDA 11455