An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11446
Effective Date
Record Series Abstract
This series documents the investigations that are undertaken by the Sports Wagering Council (1) with respect to a licensee upon information and belief that the licensee has violated the Tennessee Sports Gaming Act, (2) upon the receipt of a credible complaint from any person that a licensee has violated the Tennessee Sports Gaming Act, (3) into whether a licensee is accepting wagers from minors or other persons ineligible to place wagers in this state, or(4) into whether a person is unlawfully accepting wagers from another person without a license or at a location in violation of the Tennessee Sports Gaming Act. Records include, but are not limited to, research investigation notes, correspondence, files related to investigations, and any pertinent law enforcement data.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
At end of investigation
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in electronic format and are being stored on STS servers and in the Cloud
Worksheet
Record Location
STS servers and the Cloud
File Arrangement
Other
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
2022 to current
Allotment Code
31615
Annual Accumulation
10 gigabytes
Current Volume
15 gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
The information could possibly be shared with law enforcement or gaming regulators in other states.
Essential Record
No
Confidential
Yes
Confidential Legal Citation
Tenn. Code Ann. 4-49-110; Tenn. Comp. R. & Regs. 1350-01-.01
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
Ten years after the SWC finishes its investigation
Records Center Retention Period
Ten years after the SWC finishes its investigation
Retention Legal Citation
Tenn. Code Ann. 4-49-126; Tenn. Code Ann. 4-49-127
Electronic Records Plan Inventory
System Name
State servers, Microsoft Azure Cloud
Hardware Description
NAS, Cloud servers
Software Description
Word, Excel, PDF, documents, Internal Control System
System Location
312 Rosa L. Parks Ave., Nashville, TN 37243; Cloud
Backup Procedures
The following backup media is being used for the SFTP and sICS environments: Microsoft Azure Recovery Vault; ITB max limit backups for email and network shared drives follow STS' retention and backup policies. Backups for the SWC's SFTP and sICS environments are performed based on the following schedule: Type of Backup Performed: Full Day of Week Performed: Daily Services: Production and Test environments for sICS, SFTP, and Azure VMs Retention Period: 6 months
Disaster Recovery
In the event of a catastrophic disaster or cyber incident, a full restoration of the SFTP and sICS sytems will be conducted using existing virtual machine (VM) backups. Full backups of the SFTP and sICS are conducted nightly and stored for a rolling 6 months within the Microsoft Azure recovery services vault. For network shared drives, restoration will be coordinated with STS per the State's disaster response plan.
Data Migration Description
Data stored on File servers with appropriate document extension.
RDA Comments
Records Management Division (RMD)
06-29-2023
No recommended changes.
Tennessee State Library and Archives
07-07-2023
No recommended changes.
Comptroller Audit Review
06-30-2023
We have reviewed RDA 11446 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-12-2023
No recommended changes
RMD Director
07-20-2023
RDA 11446 is a request to create an RDA. The retention period will be ten years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11446.
Public Records Commission
09-28-2023
PRC approves RDA 11446.