An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11445
Effective Date
Record Series Abstract
The Tennessee Volunteer Challenge Academy (TNVCA) has closed; however, there are 37 cubic feet of student enrollment documents to include birth records, parental consent documents and graduation documents in the files.
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
Closure of TNVCA (May 2019)
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The National Guard Bureau (NGB) requires that the documents be retained for seven years from the date of closure of the facility (May 2019). The records are housed and maintained at the Military War Records building. Records will be kept in paper format.
Worksheet
Record Location
Tennessee Department of Military - War Records Division
3041 Sidco Drive, Nashville, TN 37204
3041 Sidco Drive, Nashville, TN 37204
File Arrangement
Class Number
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
July 2017 to May 2019
Agency
Allotment Code
34101
Annual Accumulation
None
Current Volume
36 Cubic Feet of Paper
Record Value
Administrative
Audit Requirements
Federal
Information Shared Outside the State
Yes
Shared Agencies
National Guard Bureau
Essential Record
Yes - Original
Essential Record Stored
Paper
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
10-7-504 (3)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
7 Year
Records Center Retention Period
0
Retention Legal Citation
10-7-504 (3)
RDA Comments
Records Management Division (RMD)
06-08-2023
No recommended changes.
Tennessee State Library and Archives
06-08-2023
No recommended changes.
Comptroller Audit Review
06-15-2023
We have reviewed RDA 11445 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-17-2023
No Recommended Changes.
RMD Director
08-31-2023
RDA 11445 is a request to create an RDA. The retention period will be seven years and then destroy. The format will be paper. Recommend approval of the request to create RDA 11445.
Public Records Commission
09-28-2023
PRC approves RDA 11445.