An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11431
Effective Date
Record Series Abstract
These records are documents which are administrative and transactional in nature and filed in bankruptcy courts. These documents do not relate to matters in litigation, i.e., where an adversary proceeding has been filed. Documents which relate to matters in litigation are subject to RDA 11240 and RDA 11273.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
These records are cut off when the bankruptcy case is dismissed, discharged, or otherwise fully adjudicated.
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Retain six years, then destroy.
Worksheet
Record Location
UBS Building, 315 Deaderick Street, Nashville, TN 37243; Vital Records Center, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
1998 to current
Agency
Allotment Code
30300
Annual Accumulation
0 cubic feet
19 GB
19 GB
Current Volume
548 cubic feet
218 GB
218 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Other State agencies and Department of Justice
Essential Record
Yes - Original
Essential Record Stored
UBS Building, 315 Deaderick Street, Nashville, TN 37243; Vital Records Center, 1741 Elm Hill Pike, Nashville, TN 37210
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Records are retained for six years.
Records Center Retention Period
Up to six years
Electronic Records Plan Inventory
System Name
SDC-197803493
Hardware Description
EMC VMAX250F SAN and Cisco UCS Servers
Software Description
Files are stored on the VMAX250F SAN/Cisco UCS and are access by users using Microsoft Windows 10 OPS on their Desktops and Laptops
System Location
The Production SAN is located at STS Data Center South
Backup Procedures
Using the EMC Avamar Backup and EMC SnapVX for file system
Disaster Recovery
Files are replicated to a second SAN, the EMC VMAX250F at STS Data Center North
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution
RDA Comments
Records Management Division (RMD)
08-04-2022
No recommended changes.
Tennessee State Library and Archives
08-18-2022
No recommended changes.
Comptroller Audit Review
08-04-2022
We have reviewed RDA 11431 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-19-2022
Thank you.
RMD Director
08-31-2022
RDA 11431 is a request to create an RDA. The retention period will be six years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11431.
Public Records Commission
10-05-2022
PRC approves RDA 11431.