An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11429
Effective Date
Record Series Abstract
Images captured by the Tennessee Emergency Management Agency (TEMA) for emergency management purposes, including surveying the scene of a catastrophe or other damage to determine whether a state of emergency should be declared, coordinating a disaster response, and conducting preliminary damage assessments of real property and infrastructure following a disaster.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are created and maintained in electronic format, held in agency for five (5) years after the Cut Off event, then destroyed by state-approved methods. Note: images captured for the purpose of damage assessment, that are not declared a national disaster, will be governed by SW17 Working Papers, and all images captured for any other purpose will be governed by SW16 Temporary Records and will be retained for no more than fifteen (15) business days.
Worksheet
Record Location
National Guard Armory, Nashville, TN TEMA Office
File Arrangement
Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Audio
Electronic: Video
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Audio
Electronic: Video
Date Range
2022 to Current
Agency
Allotment Code
34101
Annual Accumulation
0
Current Volume
0
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal Emergency Management Administration (FEMA)
Essential Record
Yes - Original
Essential Record Stored
National Guard Armory, Nashville, TN TEMA Office
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
39-13-902(a) and 58-2-104(a)(22)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 Years
Records Center Retention Period
0
Retention Legal Citation
10-7-504 (3)
RDA Comments
Records Management Division (RMD)
06-23-2022
No recommended changes.
Tennessee State Library and Archives
06-29-2022
TSLA would like to see examples for possible retention for historical purposes.
Comptroller Audit Review
07-04-2022
We have reviewed RDA 11429 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-25-2022
No Recommended Changes
RMD Director
08-26-2022
RDA 11429 is a request to create an RDA. The retention period will be five years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11429.
Public Records Commission
10-05-2022
PRC approves RDA 11429.