An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11408
Effective Date
Record Series Abstract
Contains copies of bills introduced by the legislature, department bill analysis, fiscal note support forms, and related documents.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Record will be cut off when bill is obsolete or complete.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic format. Paper records are scanned. Once checked for completeness and accuracy, paper records are destroyed by state-approved methods. Electronic records are kept for remainder of retention and then destroyed by state-approved methods.
Worksheet
Record Location
DHS OGC offices, Nashville, TN.
File Arrangement
Alpha, organized by bill and date or subject matter and date.
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Email
Date Range
10/2015 to current
Agency
Allotment Code
345.30
Annual Accumulation
Year Size (MB) Files Folders
2020 500 1400 199
2019 548 1421 172
2018 259 1255 160
2017 189 1239 158
2016 259 1217 139
2020 500 1400 199
2019 548 1421 172
2018 259 1255 160
2017 189 1239 158
2016 259 1217 139
Current Volume
193 MB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Office of General Counsel G Drive
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
State and federal
Electronic Records Plan Inventory
System Name
Office of General Counsel G-Drive
Hardware Description
VMware/Windows virtual server in the State Data Centers
Software Description
Windows 2012
System Location
State Date Center
Backup Procedures
Agency Data is backed up daily and can be restored whole or in part as needed
Disaster Recovery
Agency Data is backed up daily and can be restored whole or in part as needed
Data Migration Description
VMWare
RDA Comments
Records Management Division (RMD)
04-08-2021
No recommended changes
Tennessee State Library and Archives
04-08-2021
No recommended changes.
Comptroller Audit Review
04-09-2021
We have reviewed RDA 11408 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-09-2021
No recommended changes.
RMD Director
04-14-2021
RDA 11408 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11408.
Public Records Commission
05-04-2021
PRC approves RDA 11408