An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11387
Effective Date
Record Series Abstract
CQI (Continuous Quality Improvement) Meeting Minutes are created during each CQI meeting. Meeting minutes may include team issues, performance issues, discussion on improvement in outcomes for families, proposed solutions, discussions of barriers, action items, steps to action completion.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be stored in a shared directory under ei01sdcwf00001.net.ads.state.tn.us\Public\Quality Control\Continuous Quality Improvement\Central Office. All regions have an assigned folder to contain the CQI minutes for that region. These minutes are compiled in a Central Office folder. Minutes from the regional folder will be deleted when no longer needed. Minutes contained in the Central Office folder will be cut off at the end of the calendar year, maintained 5 years, then deleted.
Worksheet
Record Location
DCS Central Office UBS Tower, 10th Floor 315 Deaderick Street Nashville, TN 37243
Records are to be stored in a shared directory under ei01sdcwf00001.net.ads.state.tn.us\Public\Quality Control\Continuous Quality Improvement\Central Office. All regions have an assigned folder to contain the CQI minutes for that region. These minutes are compiled in a Central Office folder.
Records are to be stored in a shared directory under ei01sdcwf00001.net.ads.state.tn.us\Public\Quality Control\Continuous Quality Improvement\Central Office. All regions have an assigned folder to contain the CQI minutes for that region. These minutes are compiled in a Central Office folder.
File Arrangement
Chronologically and Alpha Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
01/01/2014 to Current
Agency
Allotment Code
359.10
Annual Accumulation
.92GB annually
Current Volume
5.54GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 Years
Records Center Retention Period
0 Years
Retention Legal Citation
TCA 37-5-105, TCA 37-5-106, DCS Policy 1.3
Electronic Records Plan Inventory
System Name
ei01sdcwf00001
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
STS managed stored at Data Center North and Data Center South
Backup Procedures
STS Managed Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape).
Physical backup tapes sent off site to Iron Mountain Vault.
Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
STS Managed Server Disaster Recovery plan with backup tapes previously sent to Iron Mountain.
Data Migration Description
STS Managed Server Migration Plan
RDA Comments
Records Management Division (RMD)
08-20-2020
No recommended changes.
Tennessee State Library and Archives
08-20-2020
No recommended changes.
Comptroller Audit Review
08-24-2020
We have reviewed RDA "Continuous Quality Improvement (CQI) Meeting Minutes" from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-24-2020
Agency has no further revisions
RMD Director
08-31-2020
RDA 11387 a request to create an RDA. The retention period will be five years and destroy and the format will be electronic. Recommend approval of the request to create RDA 11387.
Public Records Commission
09-21-2020
PRC approves RDA 11387