An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11376
Effective Date
Record Series Abstract
This series includes, but is not limited to records of each course taught by the Fleming Training Center including rosters- showing student’s name, employer, attendance record, and final grade, a course description, and course agendas. This information is used to verify Water/Wastewater Operator and Cross Connection Control Training conducted by the Fleming Training Center.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
25
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper records will be stored at the Fleming Training Center and converted to electronic as received. Paper records will be destroyed upon confirmation of digitization. Electronic files will be stored in Filenet and purged upon meeting their retention of 25 years.
Worksheet
Record Location
Fleming Training Center
2022 Blanton Drive
Murfreesboro, TN 37127
Filenet
2022 Blanton Drive
Murfreesboro, TN 37127
Filenet
File Arrangement
numeric by calendar year and seminar number
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
2014 to current
Allotment Code
32701
Annual Accumulation
1 cu ft. (Digitization will begin in early 2022 at the latest)
Current Volume
1 cu ft. (Digitization will begin in early 2022 at the latest)
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
25 years
Records Center Retention Period
0
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC
Software Description
FileNet P8 Version 5.5.x Fix Pack 3
Content Navigator 3.0.6 Fix Pack 4
Apache 2.4.46
Content Navigator 3.0.6 Fix Pack 4
Apache 2.4.46
System Location
The current State FileNet environment is an on-premise solution with all servers and data residing at the Data Center North and Data Center South.
Backup Procedures
FileNet is using our STS File Level Storage (NAS – EMC Isilon) Technology. The EMC Isilon (NAS – File Level Storage) technology performs daily snapshots for a period of 31 days. The file level storage technology (NAS – EMC Isilon) does replicate the 31 days of snapshots between data centers. Since all file level storage snapshots are kept local to the technology for 31 days this creates a much faster data restore process. The FileNet file level storage is using the STS Enterprise Backup Solution to perform a monthly backup and the monthly backup is stored on our long-term retention solution called ECS (Elastic Cloud Storage). The FileNet monthly backup will be stored on our ECS solution for seven years. The ECS solution does replicate between our data centers daily
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
05-13-2021
No recommended changes.
Tennessee State Library and Archives
06-04-2021
No recommended changes.
Comptroller Audit Review
06-04-2021
We have reviewed RDA 11376 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-20-2021
Agency Concurs
RMD Director
09-28-2021
RDA 11376 is a request to revise an RDA. The retention period will remain twenty-five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11376.
Public Records Commission
10-25-2021
PRC approves RDA 11376.