An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11372
Effective Date
Record Series Abstract
Records include but not limited to: files containing documentation of design notes, design calculations, bridge plans, maps, show drawings & related documents
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
when structure is destroyed or replaced
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records were generated in paper and then transferred to microfilm/apex cards. Paper was destroyed by state approved methods. Agency is maintaining microfilm/apex cards in agency permanently. Agency is no longer producing microfilm/apex cards.
Worksheet
Record Location
Microfilm/Apex Cards format located at James K Polk Bldg, TDOT Structures Division, 505 Deaderick Street, Nashville, TN 37243
File Arrangement
Alpha-numeric
Media Format Stored
Film
Media Format Stored Summary
Film: Microfilm
Film: Apex Cards
Date Range
1800's to 1990's
Agency
Allotment Code
404-71,74
Annual Accumulation
Zero
Current Volume
microfilm - 360 rolls
apex cards - 45,000
apex cards - 45,000
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Federal Highway Administration (FHWA), US Corps of Engineers, Tennessee Valley Authority (TVA), Contractors, and Consultants, Local Government
Essential Record
Yes - Original
Essential Record Stored
Microfilm/Apex Cards - James K Polk Bldg, TDOT Structures Division, 505 Deaderick Street, Nashville, TN 37243
Essential Record Media Type
Microfilm
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0
Records Center Retention Period
Zero
Retention Legal Citation
23 U.S.C. § 144, 23 U.S.C. § 409, 23 CFR Part 650, 49 CFR 237.109, 2030 CFR 650 SubPart C AASHTO Bridge Manual 2.3.2.4
RDA Comments
Records Management Division (RMD)
03-12-2020
No recommended changes.
Tennessee State Library and Archives
03-12-2020
No recommended changes.
Comptroller Audit Review
03-12-2020
We have reviewed the “Bridge Record Microfilm/Apex Records” RDA from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-21-2020
No Agency Comments required.
RMD Director
04-22-2020
RDA 11372 is a request to create an RDA. The retention shall be permanent. The format will be types of microform. This records series covers the specific Bridge Records of RDA 1963 that are on various types of film. Recommend approval of the request to create RDA 11372.
Public Records Commission
05-15-2020
PRC approves RDA 11372