Record Series Abstract
Copy of the official state budget presented to the Legislature each year. Copy kept in agency for requests from state legislatures.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Files to be cut off at the end of each fiscal year. Maintain record in agency permanently. Record will be kept in both paper and electronic format for the full retention period. Any record converted to electronic from paper will be reviewed for completeness and accuracy. Agency may store paper copy at state records center as needed.
Eighteenth floor of Tennessee Tower
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1960 to Current
72 CF Paper / 52.08 GB
140 CF Paper / 100 GB
Information Shared Outside the State
Yes - Duplicate
Essential Record Stored
Duplicate kept in agency. Original state budget is submitted to the Legislature each year.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
All records are kept In house at present time.
Retention Legal Citation
Electronic Records Plan Inventory
Annual Budget Papers
MICROSOFT SERVER 2003 R2
DATA CENTER SOUTH SMYRNA TN
DAILY INCREMENTAL BACKUPS - MONTHLY FULL BACKUPS MOVED OFFSITE BIWEEKLY CONDUCTED BY DATA CENTER STAFF
DISASTER RECOVERY PLAN AS MANAGED AND IMPLEMENTED BY OIR STAFF. DATA WILL BE RESTORED FROM BACKUPS
Data Migration Description
RECORDS ARE KEPT ON SHARED DRIVE AND CONVERTED TO PAPER AS NEEDED. STS MANAGED THE DATA MIGRATION PROCEDURES FOR DATA CENTER EQUIPMENT AND SOFTWARE.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11380 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11380 is a request to revise an RDA. The RDA was formerly under the number RDA 000120_005 but is being given a new number, per PRC guidance, to reflect the updated number system. The retention period will be permanent and the format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11380.
Public Records Commission
PRC approves RDA 11380