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Offender Education Records

RDA Number
11369
Effective Date
Record Series Abstract
Records pertaining to offender participation in TDOC education programs. Records series includes, but is not limited to Employability Profiles, Registration, Training modules, Education summaries, tests completions, and National Center for Construction Education and Research (NCCER) certifications.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Completion of program
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cut off at the end of program completion. Records are kept by Agency for 5 years after cut off, then destroyed. A copy of certificates and certifications are placed in the offender file.
Record Location
Various prison facilities
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
to
Allotment Code
3290
Annual Accumulation
3 cu. ft.
Current Volume
52 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Records Center Retention Period
0
Records Management Division (RMD)
10-17-2019
No recommended changes.
Tennessee State Library and Archives
10-17-2019
No recommended changes.
Comptroller Audit Review
10-17-2019
We have reviewed RDA ID 2618 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-19-2019
TDOC concurs
RMD Director
10-26-2019
RDA 11369 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11369.
Public Records Commission
11-12-2019
PRC approves RDA 11369.