An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2562
Effective Date
Record Series Abstract
Request for Proposals with attachments & exhibits, approval letters, correspondence, questions & answers, technical proposals, award letters, contracts & protests (if any).
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
Upon expiration of the award contract.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
After cutoff, maintain in paper format in agency five (5) years, then transfer to State Records Center for five (5) years. At the end of the retention period, paper records will be destroyed by state-approved method. (RDA will be retired in 2028).
Worksheet
Record Location
James K. Polk Bldg., Suite 300 (Legal Division) 505 Deaderick Street, Nashville, TN 37243
File Arrangement
Alpha and numeric
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
2007 to 2018
Agency
Allotment Code
40200
Annual Accumulation
0
Current Volume
26 cu. Ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Records from 2007 to 2018 are located at James K. Polk Bldg., Suite 300 (Legal Division) 505 Deaderick St. Nashville, TN
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years then transferred to Vital Records Control (VRC)
Records Center Retention Period
5 years
RDA Comments
Records Management Division (RMD)
01-14-2021
No recommended changes.
Tennessee State Library and Archives
01-20-2021
No recommended changes.
Comptroller Audit Review
01-21-2021
We have reviewed RDA 2562 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
01-25-2021
No recommended changes.
RMD Director
01-26-2021
RDA 2562 is a request to revise an RDA. The retention period will remain ten years and destroy. The format will be paper and electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2562.
Public Records Commission
05-04-2021
PRC approves RDA 2562