An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11362
Effective Date
Record Series Abstract
Records series consists of documentation received by the Division of Elections from county precincts and/or election commissions in support of official elections results. Examples include, Ballot Seal Numbers and Machine Certifications.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained by the Agency at the State Records Center for 5 years. At the end of the retention period, these records may be destroyed by state approved methods.
Worksheet
Record Location
State Records Center
File Arrangement
Alphabetically by County
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2010-present
Agency
Allotment Code
30501
Annual Accumulation
2.5 cu. ft.
Current Volume
23 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Records will be immediately sent to SRC at the close of the election contest period following each election held in the State.
Records Center Retention Period
5
RDA Comments
Records Management Division (RMD)
10-17-2019
No recommended changes.
Tennessee State Library and Archives
10-17-2019
No recommended changes.
Comptroller Audit Review
10-17-2019
We have reviewed RDA 11362 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-18-2019
No recommended changes.
RMD Director
10-23-2019
RDA 11362 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11362.
Public Records Commission
11-12-2019
PRC approves RDA 11362.