An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11363
Effective Date
Record Series Abstract
Records series intended to include all records received from county election officials which are not required to be submitted to the Division of Elections and are not needed for the conduct of the Divisions' business. Records received are inconsistent and may not received from all counties. Examples of such records includes: machine tapes; election summary reports; early and absentee voter lists (printed copy); and, the Certificate of Election Results completed at each polling place.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be sent to SRC immediately following the closing of the election contest period and maintained by the SRC for 5 years. At the end of 5 years, the documents will be destroyed by state approved methods.
Worksheet
Record Location
State Records Center
File Arrangement
Alphabetically by County
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2010-present
Agency
Allotment Code
30501
Annual Accumulation
2.5 cu. ft.
Current Volume
23 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Records will be sent to SRC upon the close of the election contest period for each election conducted in the State.
Records Center Retention Period
5
RDA Comments
Records Management Division (RMD)
10-17-2019
Agency provided audit requirements. No recommended changes.
Tennessee State Library and Archives
10-17-2019
No recommended changes.
Comptroller Audit Review
10-17-2019
We have reviewed RDA 11363 from an audit standpoint. Please set the audit requirements to "State".
Agency Records Officer
10-18-2019
No recommended changes.
RMD Director
10-23-2019
RDA 11363 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11363.
Public Records Commission
11-12-2019
PRC approves RDA 11363.