Record Series Abstract
Petitions for federal offices are stored in the Division of Elections for both the office of the Coordinator of Elections and the office of the State Election Commission. The petitions may be examined for candidate name, candidate address or other candidate contact information.
Record Series Active
Cut Off at End of
If Other, Explain
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and maintained in paper or electronic format. Records are retained until cut off. After 5 years records are destroyed by state approved methods.
312 Rosa L. Parks Ave. 7th Floor
By election day, office on the ballot and candidat
3-4 cubic feet; 1 gb
6 - 7 cubic feet; 1gb
Information Shared Outside the State
Yes - Original
Essential Record Stored
Elections Division Office
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Federal petitions - 5 years from the date of the election
Retention Legal Citation
Tenn. Code Ann. 2-8-108 requires petitions for federal elections to be preserved for 22 months from the date of the election
Legal Citation PDF
Record Sample PDF
Departmental File Server \\\\\\\\\\\\\\\\.
Departmental Storage Array; HP SAN/NAS, HP DL Servers
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
Division of Elections - 312 Rosa L. Parks Ave., 7th Floor
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Departmental Storage Backup & Recovery Solution; In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. I
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID