State flag of Tennessee An official website of the Tennessee Secretary of State.

Elections - Petitions

RDA Number
11212
Effective Date
Record Series Abstract
Petitions for federal offices are stored in the Division of Elections for both the office of the Coordinator of Elections and the office of the State Election Commission. The petitions may be examined for candidate name, candidate address or other candidate contact information.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Election date
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in paper or electronic format. Records are retained until cut off. After 5 years records are destroyed by state approved methods.
Allotment Code
3050107400
Record Location
312 Rosa L. Parks Ave. 7th Floor
File Arrangement
By election day, office on the ballot and candidat
Date Range
2012-current
Annual Accumulation
3-4 cubic feet; 1 gb
Current Volume
6 - 7 cubic feet; 1gb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Elections Division Office
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Federal petitions - 5 years from the date of the election
Record Sample PDF
2249.sample.pdf145.54 KB
System Name
Departmental File Server \\\\\\\\\\\\\\\\.
Hardware Description
Departmental Storage Array; HP SAN/NAS, HP DL Servers
Software Description
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
Division of Elections - 312 Rosa L. Parks Ave., 7th Floor
Backup Procedures
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
Departmental Storage Backup & Recovery Solution; In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. I
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
2249