An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11156
Effective Date
Record Series Abstract
This record series contains, but not limited to: evidence accumulated and narrative produced during investigations for claims that have been officially categorized as Unfounded or Exonerated, No Action, and Within Policy. The record series includes: Administrative Investigations (AD); Citizen Complaints (CC); Information Only Investigations/Reviews (IO); Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After Investigations or Employees are declared unfounded or exonerated.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency 5 years after cut off. Records are scanned into electronic format, once verified for completeness and accuracy paper version will be destroyed and electronic format will be retained for five (5) years. After retention end, records will be destroyed by state approved methods.
Worksheet
Record Location
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement
Numeric & Other
Media Format Generated
Both
Date Range
2014 - current
Agency
Allotment Code
34901
Annual Accumulation
5 cu. ft. and 20 GB
Current Volume
20 cu ft and 100 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Center Retention Period
NA
Retention Legal Citation
General Order 216-1 and 216-2
Electronic Records Plan Inventory
System Name
IA PRO and T:drive
Hardware Description
All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS)
Software Description
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS).
System Location
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup Procedures
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
RDA Comments
Records Management Division (RMD)
10-10-2019
Please provide missing record sample and legal citations.
Tennessee State Library and Archives
10-21-2019
No changes.
Comptroller Audit Review
10-11-2019
Audit concurs with RMD comments.
Agency Records Officer
10-23-2019
Thank you.
RMD Director
10-26-2019
RDA 11156 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 11156
Public Records Commission
11-12-2019
PRC approves RDA 11156.