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Inspectional Services Bureau Case Files (Result: Unfounded or Exonerated)

RDA Number
11156
Effective Date
Record Series Abstract
This record series contains, but not limited to: evidence accumulated and narrative produced during investigations for claims that have been officially categorized as Unfounded or Exonerated, No Action, Within Policy and Undetermined. The record series includes: Administrative Investigations (AD); Citizen Complaints (CC); Information Only Investigations/Reviews (IO); Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF); Compliments.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After Investigations or Employees are declared unfounded or exonerated.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency 5 years after cut off. Records will be kept in paper format for one (1) year and scanned into electronic format, once verified for completeness and accuracy paper version will be destroyed and electronic format will be retained for four (4) years. After retention end, records will be destroyed by state approved methods.
Allotment Code
34901
Record Location
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement
Numeric & Other (Division/District)
Date Range
1929 - current
Annual Accumulation
41 cu. ft. and 102.14 GB
Current Volume
161 cu. ft. and 315.8 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Center Retention Period
NA
Record Sample PDF
1929.sample.pdf65.12 KB
System Name
DI0319WM017036.net.ads.state.tn.us
Hardware Description
HP, Intel Core, Desktop Computer
Software Description
Windows 7 Professional
System Location
TN Tower, 312 Rosa Parks, 25th Floor, Nashville, TN 37243; F&A / STS, North and South Data Center
Backup Procedures
F&A / STS, North and South Data Center conducts backup procedures. These procedures consist of daily incremental backups and weekly total backups on the weekend. Full procedures are available with STS.
Disaster Recovery
Tennessee Department of Safety & Homeland Security Information Technology Continuity of Operations Plan, December 2015. The data is backed up nightly to an offsite location where it can be restored or accessed in the event the primary data store is destroyed or becomes otherwise unavailable.
Data Migration Description
Backed up to the F&A / STS, North and South Data Centers. STS maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with STS.
Legacy Revision UUID
1929