Record Series Abstract
Record series includes all three BEST programs/plans: the BEST Prepaid Plan (no longer accepting new enrollment), the TNStars 529 College Savings Program, and Tennessee Investments Preparing Scholars (TIPS). Records include, but are not limited to: prepaid tuition contracts, payroll deduction forms, ACH forms, payment coupons, applications, beneficiary information, and confirmation letters. Records also include the participant's payment information for purchasing educational units. Records include electronic data and documents.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off 25 years after the beneficiary's 18th birthday. If the beneficiary is over 18 years of age upon opening the account, files are cut off 25 years after the account's inception.
Total Retention Years
Total Retention Months
Retention End Action
Until May 2013, BEST documents were placed on microfilm rolls shared with TCRS with a retention of 75 years. This microfilm was converted to digital images in 2015 and these documents are stored electronically. All incoming documents, including TIPS and TNSTARS records are retained electronically.
Andrew Jackson Building, 14th floor
alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1997 to Current
10 Megabyte electronic
2.2 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record stored electronically in agency database
Essential Record Media Type
Confidential Legal Citation
TCA 49-7-825 (BEST -- Disclosure of personal information)
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2516 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 2516 is a request to revise an RDA. The retention period will remain twenty-five years and then destroy. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2516.