An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3078
Effective Date
Record Series Abstract
Records pertaining to certification of persons performing lead based paint abatement/removal and asbestos abatement, Application to conduct lead based paint activties-individuals CN-1297, Application for a firm to conduct Asbestos Abatement activities, CN-1300, Accreditation application for asbestos training providers, CN-1297, CN-1298, CN-1328, CN-1301, CN-1304, CN-1497 as it pertains to this division, asbestos activities summary work sheet and any related correspondence.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at end of accreditation period
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The records are to be cut off at the end of the accreditation period, paper records will be converted to electronic format. Paper records will be destroyed upon verification of electronic records,maintain in agency for 5 years, then destroy by state approved methods.
Worksheet
Record Location
14th Floor, TN Tower 312 Rosa L. Parks Ave.
File Arrangement
Alpha
Media Format Stored
Electronic
Date Range
2009 to Current
Allotment Code
327.35
Annual Accumulation
5 cu. ft.,5 GB
Current Volume
15 cu. ft., 5 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
TCA: 68-131-402; CFR: 40CFR CH.1 PT. 745.226; TN LEAD BASED PAINT ABATEMENT RULES: CHAPTER 1200-1-18-.01(G)
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
11-03-2022
No recommended changes.
Tennessee State Library and Archives
11-07-2022
No recommended changes.
Comptroller Audit Review
11-03-2022
We have reviewed RDA 3078 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-02-2022
Agency concurs
RMD Director
03-21-2023
RDA 3078 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 3078.
Public Records Commission
04-18-2023
PRC approves RDA 3078.