Record Series Abstract
RECORDINGS OF COMMUNICATIONS DURING SHOW CAUSE HEARINGS PENDING ENFORCEMENT ACTIONS
Record Series Active
Cut Off at End of
If Other, Explain
When the case is closed
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in audio cassette tape format. Records will be converted and stored on an appropriate ECM system for permanent retention within 7 days of creation. Records are Cut-Off when cases are closed. Existing recordings will be converted from audio cassette tape format to an appropriate ECM system beginning November 1, 2019. After verification of the electronic recordings, cassette tapes may be destroyed. Electronic records will be maintained permanently in agency.
TN Tower 14th floor
other - Chrono date
30 cassette tapes, Electronic storage will begin November 2019.
52 cassette tapes, Electronic storage will begin November 2019.
Information Shared Outside the State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Legal Citation PDF
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Legacy Revision UUID