Record Series Abstract
DOCUMENTATION REGARDING SOLID WASTE ENFORCEMENT ACTIONS INCLUDING; INSPECTION REPORTS, ORDERS, APPEALS, PENALTY SHEETS, DEEDS, PERMITS, ENFORCEMENT REQUESTS, GENERAL CORRESPONDENCE, ENFORCEMENT ACTIVITY LOG, ATTENDANCE LOG, COST LOG, RECEIPTS, ETC.
Record Series Active
Cut Off at End of
If Other, Explain
After post closure care
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off after post closure care. The records will be maintained in agency for 5 years. Paper will be converted into electronic format. Paper will be destroyed after verification of electronic documents is completed. Previous microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
14th Floor TN Tower
3 cubic feet, 1GB
8 cubic feet, 9 rolls of microfilm, 1GB
Information Shared Outside the State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2499 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 22499is a request to revise an RDA. The retention period will remain permanent in agency but the format will change to paper/electronic/film. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 2499.