Record Series Abstract
These records contain information of any hazardous waste or hazardous secondary material by site, non-notifier facilities, permit, transportation, or any activities that may been generated, treated, stored, disposed of and/or recycled or any secondary source material activities. Unregulated hazardous waste sites where unlawful hazardous waste treatment, storage, disposal or recycling was documented.CN-0772, CN-0773, CN-1344, CN-1261, CN-0905, CN-0906, CN-0909, CN-1497 as it pertains to this division and the Hazardous Waste General File Index.
Record Series Active
Cut Off at End of
If Other, Explain
When the facility is clean, closed, and requires no more monitoring.
Total Retention Years
Total Retention Months
Retention End Action
The records are to be cut off when the facility is clean closed and no longer requires monitoring. The records will be maintained in agency for 3 years then scan electronically. Paper will be destroyed after verification of electronic documents is completed. Previously microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
321 Rosa L Parks Ave Nashville TN 37243
Media Format Generated
Media Format Stored
70 cu.ft, 1 GB
446 cu. ft, 330 rolls of microfilm, 2 GB
Information Shared Outside the State
Environmental Protection Agency
Yes - Original
Essential Record Stored
State Records Center
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
HAZARDOUS WASTE MANAGEMENT RULE 0400-12-01
Electronic Records Plan Inventory
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2203 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 2203 is a request to revise an RDA. The retention period will remain three years and permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2203.
Public Records Commission
PRC approves RDA 2203.