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Hazardous Waste /Hazardous Secondary Material Permitted and Unpermitted-unregulated Site Files (TND)

RDA Number
2203
Effective Date
Record Series Abstract
These records contain information of any hazardous waste or hazardous secondary material by site, non-notifier facilities, permit, transportation, or any activities that may been generated, treated, stored, disposed of and/or recycled or any secondary source material activities. Unregulated hazardous waste sites where unlawful hazardous waste treatment, storage, disposal or recycling was documented.CN-0772, CN-0773, CN-1344, CN-1261, CN-0905, CN-0906, CN-0909, CN-1497 as it pertains to this division and the Hazardous Waste General File Index.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When the facility is clean, closed, and requires no more monitoring.
Total Retention Years
3
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The records are to be cut off when the facility is clean closed and no longer requires monitoring. The records will be maintained in agency for 3 years then scan electronically. Paper will be destroyed after verification of electronic documents is completed. Previously microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
Allotment Code
327.35
Record Location
321 Rosa L Parks Ave Nashville TN 37243
File Arrangement
Numeric
Date Range
1998 - current
Annual Accumulation
70 cu.ft, 1 GB
Current Volume
446 cu. ft, 330 rolls of microfilm, 2 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
Yes - Original
Essential Record Stored
State Records Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 years
Records Center Retention Period
Permanent
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Legacy Revision UUID
2573