An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2203
Effective Date
Record Series Abstract
These records contain information pertaining to any hazardous waste or hazardous secondary material, including site, non-notifier facilities, permits, transportation, or any activities involving waste that may have been generated, treated, stored, or disposed of and/or recycled, or any secondary source material activities. Records also include information regarding unregulated hazardous waste sites where unlawful hazardous waste treatment, storage, disposal or recycling was documented. CN-0772, CN-0773, CN-1344, CN-1261, CN-0905, CN-0906, CN-0909, CN-1497 as the information pertains to this division and the Hazardous Waste General File Index.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When the facility is clean, closed, and requires no more monitoring.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The records are to be cut off when the facility is clean, closed, and no longer requires monitoring. Paper records can be converted to electronic format and shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment. Paper records will be destroyed after the electronic content has been verified for completeness, accuracy, and usability. Previously microfilmed records will be stored permanently. Electronic records will be stored permanently by agency.
Worksheet
Record Location
321 Rosa L Parks Ave Nashville TN 37243
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Electronic
Paper
Film
Date Range
2015 to present day
Allotment Code
327.35
Annual Accumulation
70 cu.ft, 1 GB
Current Volume
446 cu. ft, 330 rolls of microfilm, 2 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
Yes - Original
Essential Record Stored
State Records Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
Retention Legal Citation
HAZARDOUS WASTE MANAGEMENT RULE 0400-12-01
Electronic Records Plan Inventory
System Name
Enterprise FileNet, Microsoft SharePoint, Network Access Storage (NAS) Drive, Edison, or other Strategic Technology Solutions (STS) approved storage system.
Hardware Description
If stored on the State’s Edison System the hardware is maintained by STS/Edison team at their data center. If not on Edison, all hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. If not on Edison, all software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). The agency shall use File Types and Formats that are considered High Confidence by OIR.
System Location
If stored on the State's Edison System it is maintained by STS/Edison team at their data center. If not on Edison, Agency Records Officer shall document the system location.
Backup Procedures
If stored on the State's Edison System the backup procedures are developed by STS/Edison team. If not on Edison, Backup procedures shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
If stored on the State's Edison System the disaster recovery plan is created and executed by STS/Edison team. If not on Edison, the Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
If stored on the State's Edison System the data migration plan is executed by the STS/Edison team. If not on Edison, the Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
RDA Comments
Records Management Division (RMD)
03-14-2024
No recommended changes.
Tennessee State Library and Archives
03-20-2024
No recommended changes.
Comptroller Audit Review
03-20-2024
We have reviewed RDA 2203 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2024
No additional agency comments.
RMD Director
03-26-2024
RDA 2203 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2203.
Public Records Commission
04-24-2024
PRC approves RDA 2203