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LEAD-BASED PROGRAM PROJECT FILES

RDA Number
3079
Effective Date
Record Series Abstract
NOTIFICATION OF RENOVATIONS, REPAIR, AND PAINTING ACTIVITIES-FIRM, NOTIFICATION OF LEAD-BASED PAINT ACTIVITIES-FIRM, APPLICATION TO CONDUCT LEAD BASED PAINT ACTIVITIES-FIRM, PROJECT FILES, INSPECTION REPORTS, CORRESPONDENCE RELATED TO LBP ABATE.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
End of project completion
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut of at the end of project completion. Paper records are to be scanned electronically, and the paper records are being destroyed after the electronic records are verified. Records are stored electronically permanently. Previously microfilmed records will be stored permanently.
Record Location
TN Tower 14th floor, 312 Rosa L. Parks Ave.
File Arrangement
NUMERIC
Media Format Generated
Paper
Date Range
2006 - CURRENT
Allotment Code
327.35
Annual Accumulation
5 cubic feet, 1 GB
Current Volume
20 cubic feet, 7 rolls of microfilm, 3 GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Housing Urban Development and Environmental Protection Agency
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Records Management Division (RMD)
09-05-2019
No recommended changes.
Tennessee State Library and Archives
09-23-2019
No recommended changes.
Comptroller Audit Review
09-05-2019
We have reviewed RDA 3079 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-24-2019
Thank you.
RMD Director
10-02-2019
RDA 3079 is a request to revise an RDA. The retention period will change from twenty years and destroy to permanent. The format will be paper/electronic/film. The Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 3079.
Public Records Commission
11-12-2019
PRC approves RDA 3079.