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Illegal Alien Inspections

RDA Number
11164
Effective Date
Record Series Abstract
Inspection records include complaint forms, inspection reports, certified letters, orders,I-9 Forms, and other program forms. Paper and electronic documents are maintained in the Central Office. The purpose of the Illegal Alien Inspection is to gather information from private employers to determine whether employers are compliant or noncompliant with statutory requirements. Records will be destroyed by state approved methods.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
If compliance is achieved or when the matter is referred to local authorities for license suspension.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The paper records are submitted to the Central Office by state inspectors. Records are scanned and maintained in an approved computer operating system. The cut-off is triggered when compliance is achieved or the matter is referred to local authorities for license suspension. Records will be destroyed by state approved methods.
Allotment Code
337.06
Record Location
Nashville Central Office and other state offices
File Arrangement
Alpha and Numeric
Date Range
2011 through present
Annual Accumulation
1 cu. ft. (0.47 gb)
Current Volume
0.5 cu. ft. (0.23809523809 gb)
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Homeland Security
Essential Record
Yes - Duplicate
Essential Record Stored
WRC Division - Labor Standards Unit 220 French Landing Drive, 2B Nashville, TN and other state offices
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. Section 10-7-503
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Record Sample PDF
2123.sample.pdf231.19 KB
System Name
SmartSearch
Hardware Description
The SmartSearch application resides in the VMWare shared environment at STS\'s Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System.
Software Description
The SmartSearch application resides in the VMware shared environment at STS\'s Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System.
System Location
STS Data Center South, Smyrna, TN
Backup Procedures
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility.
Disaster Recovery
The SmartSearch application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for SmartSearch. Recovery in a disaster could take between one (1) to three (3) weeks.
Data Migration Description
The SmartSearch data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by a DBA and the SmartSearch System Administrator.
Legacy Revision UUID
2123