An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2820
Effective Date
Record Series Abstract
This record series consists of all documentation related to Rule 31 Mediator listings which includes but is not limited to listing applications, approval/denial/deferral correspondence, listing renewal forms, continuing mediation education related documents, and any and all other correspondence related to mediator listings.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after mediator's listing has lapsed
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files will be maintained in electronic and paper form in agency in the Court Services Division for 5 years after the mediator's listing has lapsed and then purged and destroyed by state approved methods.
Worksheet
Record Location
511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Alphabetical
Media Format Generated
Both
Date Range
1996 - current
Allotment Code
30220
Annual Accumulation
5 - 10 cu. ft. 7-8 gigabytes
Current Volume
148 cu. ft. 70 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts, 511 Union Street, Suite 600, Nashville, TN 37219
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
Supreme Court Rule 31
Electronic Records Plan Inventory
System Name
ADR - IB27S26
Hardware Description
HP DL380 G8 physical server, RAID 5 disk array
Software Description
Windows Server 2008 R2, Oracle 11g
System Location
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 37219
Backup Procedures
Weekday backups. Full backup Tuesday, differential backup Monday, Wednesday, Thursday and Friday. Backed up to raid 5 disk storage array, 2 week retention policy.
Disaster Recovery
Obtain replacement hardware if required, rebuild server and OS, restore data from local disk backup.
Data Migration Description
ADR data resides in an Oracle database and will be migrated, as needed, to other environments by the AOC DBA staff using a Data Pump Export and Import.
RDA Comments
Records Management Division (RMD)
10-17-2019
No recommended changes.
Tennessee State Library and Archives
10-17-2019
No recommended changes.
Comptroller Audit Review
10-17-2019
We have reviewed RDA 2820 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-22-2019
Thank You.
RMD Director
10-23-2019
RDA 2820 is a request to revise an RDA. The retention period will change from fifteen years and destroy to five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2820.
Public Records Commission
11-12-2019
PRC approves RDA 2820.