An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11342
Effective Date
Record Series Abstract
These records consist of correspondence between DIDD and the Attorney General's (AG) Office internal correspondence, copies of pleadings and departmental documents and information gathered for or provided to the AG's Office. Selected printed emails are also part of these records.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off is 5 years after expiration of all applicable appeal periods.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in DIDD Office of General Counsel while active. Thereafter, maintained in DIDD warehouse storage until the end of the retention period and destroyed in accordance with state approved methods.
Worksheet
Record Location
DIDD Office of General Counsel, 8th Floor UBS Tower, Nashville, TN 37243 DIDD Warehouse Storage, 275 Stewarts Ferry Pike, Nashville, TN 37214
File Arrangement
apha numeric
Media Format Generated
Both
Date Range
2004 - current
Allotment Code
344.01
Annual Accumulation
3 cubit feet - paper 22 megabyte - electronic
Current Volume
50 cubit feet - paper 333 megabyte - electronic
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 33-3-103 classifies as confidential documents directly or indirectly identifying a service recipient; records may also be confidential as attorney/client privileged communications.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
TCA 33-3-103
Electronic Records Plan Inventory
System Name
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Hardware Description
Server Windows 2012 R2
Software Description
Microsoft Word Applications
System Location
State of Tennessee Data Centers
Backup Procedures
Replication across Data Centers, Complete Weekly File Backup.
Disaster Recovery
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11342 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-29-2019
Thank you!
RMD Director
04-30-2019
RDA 11342 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11342.
Public Records Commission
05-22-2019
PRC approves RDA 11342