Record Series Abstract
These records consist of correspondence between DIDD and the Attorney General's (AG) Office internal correspondence, copies of pleadings and departmental documents and information gathered for or provided to the AG's Office. Selected printed emails are also part of these records.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off is 5 years after expiration of all applicable appeal periods.
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained in DIDD Office of General Counsel while active. Thereafter, maintained in DIDD warehouse storage until the end of the retention period and destroyed in accordance with state approved methods.
DIDD Office of General Counsel, 8th Floor UBS Tower, Nashville, TN 37243 DIDD Warehouse Storage, 275 Stewarts Ferry Pike, Nashville, TN 37214
Media Format Generated
2004 - current
3 cubit feet - paper 22 megabyte - electronic
50 cubit feet - paper 333 megabyte - electronic
Information Shared Outside the State
Confidential Legal Citation
TCA 33-3-103 classifies as confidential documents directly or indirectly identifying a service recipient; records may also be confidential as attorney/client privileged communications.
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Server Windows 2012 R2
Microsoft Word Applications
State of Tennessee Data Centers
Replication across Data Centers, Complete Weekly File Backup.
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11342 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11342 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11342.
Public Records Commission
PRC approves RDA 11342