An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11344
Effective Date
Record Series Abstract
These records consist of but are not limited to copies of Step I and II files and documentation and Step III hearing case files as well as Civil Service case files under statutes pre-dating TEAM Act; these documents may include appeal requests, investigation report and investigative file, personnel file, pleadings, orders issued by or on behalf of Board of Appeals, written discovery requests and responses. Selected printed emails will also be part of these records.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The cut off event will be the implementation of disciplinary actions, or if appealed through the TEAM /act process, the conclusion of such appeal proceedings.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in DIDD Office of General Counsel. After cutoff stored in DIDD warehouse until the end of the retention period and destroyed according to state approved methods.
Worksheet
Record Location
DIDD Office of General Counsel, 8th Floor UBS Tower, 315 Deaderick Street, Nashville, TN 37243 DIDD Warehouse Storage, 275 Stewarts Ferry Pike, Nashville, TN 37214
File Arrangement
apha numeric
Media Format Generated
Both
Date Range
2006 - Current
Allotment Code
344.01
Annual Accumulation
3 cubic feet - paper 154 megabytes - electronic
Current Volume
20 cubit feet - paper 2 Gigabytes
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 10-7-504 (d) and (f); records may also be confidential as attorney/client privileged communications. TCA 33-3-103
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
TCA 10-7-504 (d) and (f); TCA 33-3-103
Electronic Records Plan Inventory
System Name
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Hardware Description
Server Window 2012 R2
Software Description
Windows Microsoft Word and Excel Programs
System Location
State of Tennessee Data Centers
Backup Procedures
Replication across Data Centers, Complete Weekly File Backup
Disaster Recovery
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11344 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-29-2019
Thank you!
RMD Director
04-30-2019
RDA 11344 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11344.
Public Records Commission
05-22-2019
PRC approves RDA 11344