Record Series Abstract
These records consist of but are not limited to copies of Step I and II files and documentation and Step III hearing case files as well as Civil Service case files under statutes pre-dating TEAM Act; these documents may include appeal requests, investigation report and investigative file, personnel file, pleadings, orders issued by or on behalf of Board of Appeals, written discovery requests and responses. Selected printed emails will also be part of these records.
Record Series Active
Cut Off at End of
If Other, Explain
The cut off event will be the implementation of disciplinary actions, or if appealed through the TEAM /act process, the conclusion of such appeal proceedings.
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained in DIDD Office of General Counsel. After cutoff stored in DIDD warehouse until the end of the retention period and destroyed according to state approved methods.
DIDD Office of General Counsel, 8th Floor UBS Tower, 315 Deaderick Street, Nashville, TN 37243 DIDD Warehouse Storage, 275 Stewarts Ferry Pike, Nashville, TN 37214
Media Format Generated
2006 - Current
3 cubic feet - paper 154 megabytes - electronic
20 cubit feet - paper 2 Gigabytes
Information Shared Outside the State
Confidential Legal Citation
TCA 10-7-504 (d) and (f); records may also be confidential as attorney/client privileged communications. TCA 33-3-103
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
TCA 10-7-504 (d) and (f); TCA 33-3-103
Electronic Records Plan Inventory
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Server Window 2012 R2
Windows Microsoft Word and Excel Programs
State of Tennessee Data Centers
Replication across Data Centers, Complete Weekly File Backup
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11344 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11344 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11344.