An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11337
Effective Date
Record Series Abstract
This record series includes but is not limited to inmate and sovereign citizens correspondence received by the Tennessee Bureau of Investigation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper documents will be reformatted into electronic files, verified and approved. Thereafter, all paper will be destroyed by state approved methods. The electronic files will be retained by the Legal Division of the Tennessee Bureau of Investigation for a period of 5 years and then destroyed by state approved methods.
Worksheet
Record Location
901 R.S. Gass Blvd., Nashville, TN 37216
File Arrangement
Alphanumeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2019 - Present
Agency
Allotment Code
34800
Annual Accumulation
0.01 gigabytes
Current Volume
0.01 gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, TN 37216
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar
Hardware Description
Virtual Server on HP Appliance
Software Description
Microsoft Word, Adobe PDF
System Location
Tennessee Bureau of Investigation, 901 R.S Gass Blvd., Nashville, TN 37216.
Backup Procedures
Employing Avamar Backup, data is backed up on the following schedule: Complete backups run on Fridays. Differential backups are processed Monday through Thursday each week. Backup data is stored on EMC VMAX storage and is replicated to a remote second EMC VMAX appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by System Administrator Staff.
RDA Comments
Records Management Division (RMD)
04-11-2019
No recommended changes.
Tennessee State Library and Archives
04-15-2019
No recommended changes.
Comptroller Audit Review
04-17-2019
We have reviewed RDA 11337 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-22-2019
Agency concurs.
RMD Director
04-23-2019
RDA 11337 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11337.
Public Records Commission
05-22-2019
PRC approves RDA 11337