Record Series Abstract
Records include but not limited to, filings related to cases assigned to a specific docket number, including, but not limited to notice of all proceeding; pre-hearing orders; motions; briefs, petitions; requests; intermediate rulings; evidence received or considered; etc.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off at the end of each calendar year. Records are digitized and verified upon receipt. Records received as paper are scanned into digital format within 1 week of receipt. Upon verification of images, the paper records are then destroyed by secure shredding. Electronic Records are maintained permanently in the TPUC Docket Management System Database.
500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
Media Format Generated
Media Format Stored
2013 to current
Information Shared Outside the State
Yes - Original
Essential Record Stored
On site at the Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
TPUC Docket Management System
Records are stored on a HP ProLiant ML370 G5 server utilizing RAID 5 storage. Access is through XP or Windows 7.0 workstations.
Adobe Acrobat XI is used to produce the record. File is stored on a Windows 2003 file server, NTFS system. Files are indexed in an Access 2010 database an retrieved via HTML.
Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
Records are backed up using the GFS tape rotation scheme. Tape drive is a HP LTO III drive. Records are backed up daily. Tapes are stored on site with at least one daily, one weekly, and all monthly stored off site.
Either the on site or off site tape would be recovered and the records restored to the site tape would be recovered file server or a new file server.
Data Migration Description
Records are scanned using industry standard Adobe Acrobat. The Commission will continue to upgrade Adobe as new versions emerge. PDFs can be converted to other formats if necessary. Documents are stored locally but could be migrated to any storage location/medium if required. Indexing databases are maintained in MS Access but will be migrated to SQL Lite if necessary.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1122 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1122 is a request to revise an RDA. The retention period will change from six years and destroy to permanent. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1122.
Public Records Commission
PRC approves RDA 1122.