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Tennessee Public Utility Commission Closed Docket Files

RDA Number
Effective Date
Record Series Abstract
Records include but not limited to, filings related to cases assigned to a specific docket number, including, but not limited to notice of all proceeding; pre-hearing orders; motions; briefs, petitions; requests; intermediate rulings; evidence received or considered; etc.
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
The files are to be cut off at the end of each calendar year. Records are digitized and verified upon receipt. Records received as paper are scanned into digital format within 1 week of receipt. Upon verification of images, the paper records are then destroyed by secure shredding. Electronic Records are maintained permanently in the TPUC Docket Management System Database.
Record Location
500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
File Arrangement
Docket Number
Media Format Generated
Media Format Stored
Date Range
2013 to current
Allotment Code
Annual Accumulation
Current Volume
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
On site at the Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Agency Retention
Records Center Retention Period
System Name
TPUC Docket Management System
Hardware Description
Records are stored on a HP ProLiant ML370 G5 server utilizing RAID 5 storage. Access is through XP or Windows 7.0 workstations.
Software Description
Adobe Acrobat XI is used to produce the record. File is stored on a Windows 2003 file server, NTFS system. Files are indexed in an Access 2010 database an retrieved via HTML.
System Location
Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243
Backup Procedures
Records are backed up using the GFS tape rotation scheme. Tape drive is a HP LTO III drive. Records are backed up daily. Tapes are stored on site with at least one daily, one weekly, and all monthly stored off site.
Disaster Recovery
Either the on site or off site tape would be recovered and the records restored to the site tape would be recovered file server or a new file server.
Data Migration Description
Records are scanned using industry standard Adobe Acrobat. The Commission will continue to upgrade Adobe as new versions emerge. PDFs can be converted to other formats if necessary. Documents are stored locally but could be migrated to any storage location/medium if required. Indexing databases are maintained in MS Access but will be migrated to SQL Lite if necessary.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1122 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
"Agency Concurs"
RMD Director
RDA 1122 is a request to revise an RDA. The retention period will change from six years and destroy to permanent. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1122.
Public Records Commission
PRC approves RDA 1122.