Record Series Abstract
TO HELP DETERMINE IF A STATE IS IN COMPLIANCE WITH THE FEDERAL IV-E CHILD ELIGIBILITY REQUIREMENTS AND TO VALIDATE THE BASIS OF A STATE'S FINANCIAL CLAIMS TO ENSURE THAT APPROPRIATE PAYMENTS WERE MADE ON BEHALF OF ELIGIBLE HOMES AND INSTITUTIONS.CS-0460 INTENT TO ADOPT PLACEMENT AGREEMENT(PART 1) AND APPLICATION FOR ADOPTION ASSISTANCE(PART 2), AND CS-0674 SPECIAL OR EXTRAORDINARY BOARD RATE REQUEST AND THE ACCOMPANYING DOCUMENTATION(ADOPTION ASSISTANCE CASE FILE(RECORD) PER ADMIN. ETC.
Record Series Active
Cut Off at End of
If Other, Explain
Case records will be cut off at closure and retained until the youngest Alleged Child Victim's (ACV) 19th birthday then destroyed. If the case record closes within 7 years of the youngest ACV's 19th birthday or after youngest ACV's 19th birthday, records will be cut off at closure and retained 7yrs then destroyed
Total Retention Years
Total Retention Months
Retention End Action
Counsel of Accreditation requires that Department of Children Records maintain records until ACV reaches age of majority (age 18) or 7yrs after case closure, whichever is longer. Due to legal needs, records will be maintained until age 19. Any child receiving services from DCS can bring legal action up to age 19. Example: If child is age 3, agency will hold that record until the child's 19th birthday and destroy the record at that time. If the child is age 16, the record will be held 7 years from closure so that record will not be destroyed until that child reaches age 23.
Statewide DCS offices
Media Format Generated
Media Format Stored
01/01/1996 - current
145 cu. ft.
2850 cu. ft.
Information Shared Outside the State
Information may be shared with Federal Department of Health and Human Services as part of Medicaid audits
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2984 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency has reviewed and concurs
RDA 2984 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2984.