Record Series Abstract
Certificates submitted by the County Clerk certifying that an individual has been elected as a Notary Public and that a Notary Public certificate needs to be issued. Records in this series show that elected notaries public are officers of the State of Tennessee commissioned by the governor with power to administer oaths and qualify parties to affidavits.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Scanned image records are maintained permanently in the Office of the Secretary of State. The documents are scanned upon receipt, verified for accuracy, and after five (5) years the paper copy is transferred to the Tennessee State Library and Archives.
312 Rosa L. Parks Avenue 6th Floor
Chronologically and Alphabetically
1930 - current
20 MB, 0.31 cu ft.
615 MB, 7.58 cu ft.
Information Shared Outside the State
Yes - Original
Essential Record Stored
Division of Business Services; Tennessee State Library and Archives
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
The database and application server are hosted on virtual servers hosted in the State's data centers.
It is built on PHP software.
State Data Center North State Data Center South
The database is backed up to disk and then backed up to tape. The tape is stored off-site. The database log is backed up every five minutes, the database is backed up every hour.
The database is restored from the most recent known good backup.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID