Record Series Abstract
Certificates submitted by the County Clerk certifying that an individual has been elected as a Notary Public and that a Notary Public certificate needs to be issued. Records in this series show that elected notaries public are officers of the State of Tennessee commissioned by the governor with power to administer oaths and qualify parties to affidavits.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Scanned image records are maintained permanently in the Office of the Secretary of State. The documents are scanned upon receipt, verified for accuracy, and after two (2) years the paper copy is transferred to the Tennessee State Library and Archives.
312 Rosa L. Parks Avenue 8th Floor
Chronologically and Alphabetically
1930 - current
20 MB, 0.31 cu ft.
615 MB, 7.58 cu ft.
Information Shared Outside the State
Yes - Original
Essential Record Stored
TN State Library and Archives; Division of Publications of the office of the TN Secretary of State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Record Sample PDF
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID