An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11333
Effective Date
Record Series Abstract
Records series contains Agent Appointment By Nonresident Fiduciary (SS-4512) forms filed with the Division of Business and Charitable Organizations.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are received in both paper and electronic format. Documents submitted for filing are scanned and stored electronically. The original documents are returned to the customer. The electronic records are maintained in the Division’s database for permanent retention.
Worksheet
File Arrangement
Alphabetic
Media Format Generated
Electronic
Paper
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
4179 kb
Current Volume
960 mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
The original is scanned and returned to the customer upon filing. Duplicate is retained electronically in the Division permanently.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
T.C.A 35-50-107
Electronic Records Plan Inventory
System Name
IE1819008WN001.NET.ADS.STATE.TN.US
Hardware Description
DELL POWEREDGE FC630
Software Description
WINDOWS SERVER 2012 STORAGE SERVER
System Location
STATE OF TENNESSEE - DATA CENTER SOUTH
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
REPLICATED TO STATE OF TENNESSEE - DATA CENTER NORTH
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11333 from an audit standpoint. We concur with the recommended retention and disposition specification.
Agency Records Officer
08-26-2024
Thank you.
RMD Director
08-28-2024
RDA 11333 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11333.
Public Records Commission
09-23-2024
PRC approves RDA 11333.