An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11335
Effective Date
Record Series Abstract
Records series contains the following documents: Application for Motor Vehicle Temporary Lien (SS-4258) and Motor Vehicle Temporary Lien Articles of Correction (SS-9403). The motor vehicle temporary lien is filed in order to allow the secured party to note their lien on a vehicle title until a permanent title is issued by the Tennessee Department of Revenue or until 180 days has elapsed, whichever comes first.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Documents submitted for filing are scanned and stored electronically. The original documents are returned to the customer. The electronic records are maintained in the Division’s database for 5 years, then destroyed by state-approved methods. Pursuant to T.C.A. 55-3-126(f)(7) the record may be purged 270 days after the date of filing but is maintained in the Division’s database for 5 years for audit purposes.
Worksheet
File Arrangement
Numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
2019 to Present
Agency
Allotment Code
30501
Annual Accumulation
0 cu. ft./ 28 gb
Current Volume
22 gb.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original record is returned to customer. Duplicate is retained electronically in the Division.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A 55-3-126(f)(7)
Electronic Records Plan Inventory
System Name
IE1819008WN001.NET.ADS.STATE.TN.US
Hardware Description
DELL POWEREDGE FC630
Software Description
WINDOWS SERVER 2012 STORAGE SERVER
System Location
STATE OF TENNESSEE - DATA CENTER SOUTH
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
REPLICATED TO STATE OF TENNESSEE - DATA CENTER NORTH
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11335 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
Thank you.
RMD Director
08-28-2024
RDA 11335 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be paper/electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 11335.
Public Records Commission
09-23-2024
PRC approves RDA 11335.