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Drinking Water Engineer Plans and Approval Letters

RDA Number
2083
Effective Date
Record Series Abstract
Large plans for construction projects approved for public water systems. Records of water tanks, water plants, intake pump stations, line extensions for future function and expansions regulating the quality and quantity of drinking water in TN. Associated Engineering Reports (not to include specification reports) and TDEC approval letters.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
12
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Plans are received in paper and electronic form. Paper plans and approval letters are scanned, once verified, paper is destroyed or mailed back to firm. Electronic will be stored on an approved state server for 12 year then destroyed by state approved methods.
Allotment Code
327.39
Record Location
11th Floor, Wm. R. Snodgrass TN Tower 312 Rosa L. Parks Avenue, Nashville
File Arrangement
alpha/numeric
Date Range
2007 to current
Annual Accumulation
15 cubic feet, 24 GB
Current Volume
236 cubic feet, 17 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
12 years
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication.
Legacy Revision UUID
2518