Record Series Abstract
Closed discrimination complaint files which contain all evidence gathered through the investigation and its finding. And state agency's Title VI compliance reviews conducted by the commission. Case files includes the assessment of the agency and any findings resulting from the review.
Record Series Active
Cut Off at End of
If Other, Explain
Upon closure of case
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in paper and electronic format. Electronic records are printed and kept with paper records. Records are cut off upon case closure. Closed cases are sent to the State Records Center annually, according to the Federal Fiscal Year in which the cases were closed. Records are retained for five years, then destroyed by state-approved methods.
Vital Records Control, 1741 Elm Hill Pike, Nashville, TN 37210
Alphabetical by closure month
Media Format Generated
Media Format Stored
1993 to current for Employment, Housing and Public Accommodation; Title VI 2009 to current
32 cu ft
209 cu ft
Information Shared Outside the State
U.S. Equal Employment Opportunity Commission, US Department of Housing and Urban Development and US Department of Justice
Yes - Original
Essential Record Stored
The original essential case file for housing is stored with federal partner, the agency maintains a duplicate. Title VI, Employment and Public Accommodation essential case file the original will be stored with the agency; federal partner receives a duplicate.
Essential Record Media Type
Confidential Legal Citation
TCA 10-7-504 HUD 24 CFr Part 14 Section 104.500; EEOC 5 USC 552 Section 1610 TCA Title 4 Chapter 21
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
TCA Title 4 and Chapter 21
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1654 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1654 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1654.
Public Records Commission
PRC approves RDA 1654.