Record Series Abstract
CN-0780 Monthly Microbiological Monitoring Report, CN-0800 Bacteriological Analysis Detail, CN-1258 Monthly Distribution Fluoride Sampling Summary, CN-0706 Comprehensive Monthly Operation Report, CN-0707 Monthly Operation Report, CN-1199 Monthly Operation Report Non Community Systems, CN-1226 Water Withdrawal Registration, CN-1331 CCR Certification for Comm Water Systems, Population <500, CN-1332 CCR Certification for Comm Water Systems, population 500-999, CCR-1333 CCR Certification for Comm Water Systems, population >500, CN-1119 Water Pump-age Data Report, CN-1188 Plans Review Fee Worksheet, Public Notice, Cross Connection Plans & Policies, Source Water Approval Letter, General Correspondence.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are received in paper and electronic form. Paper records are scanned; once verified, paper is destroyed. Electronic records are kept until cut off and then retained for 5 years, then destroyed by state approved methods. Field Offices retain records for 5 years in electronic format.
11th Floor, Wm. R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue, Nashville, TN 37243
Media Format Generated
Media Format Stored
16 cu ft. 7 GB
176 cu ft. 7 GB
Information Shared Outside the State
Environmental Protection Agency
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the sorted data per request. All backups are kept for 7 years. Data is replicated between the two data centers in the event that a fail over is needed.
Data Migration Description
Real time replication
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA ID 2496 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11321 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11321.