Record Series Abstract
(EPA FORM 3320-1) PAPER REPORT SUBMITTAL FOR DISCHARGE MONITORING REPORTS (DMRs), (CN-0972) REPORT OF OPERATION OF WASTEWATER TREATMENT PLANTS, (CN-0910) MONTHLY OPERATION REPORT/SCHEDULE FOR ANALYSIS FOR ACTIVE PACKAGE TREATMENT PLANTS, REPORTS, CORRESPONDENCE, AND SUBSCRIBER AGREEMENTS. THE RECORDS ALSO INCLUDE FILES SUBMITTED FOR ENFORCEMENT WHERE NO LEGAL ACTION WAS REQUIRED.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Permittees may enter data to the EPA online reporting tool (NetDMR). They may also submit to Division of Water Resources in hard copy form. Newly submitted hard copies are scanned and uploaded to the Waterlog database. After scanning and verifying scanned documents, hard copy records are destroyed by state approved methods. Older hard copy records and electronic records are destroyed six years after the calendar year cut off by state approved methods.
312 Rosa L. Parks Blvd. 11th floor
Media Format Generated
Media Format Stored
1 cu ft; 20 gigabytes
10 cu ft; 100 gigabytes
Information Shared Outside the State
Environmental Protection Agency
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Oracle Database- Waterlog
Oracle NAS (Networked Attached Storage) managed by OIR. Raid 6 system with 40 TerraBytes of space. OIR Fiber SAN managed by OIR. This is the OIR mandated storage medium and backed up through Enterprise Backups.
Oracle Database Enterprise 11.2.3 NAS mounted and managed through Windows CIFS (Common Internet File System) Oracle Exports and Hot online backups are used to backup the data SAN storage from where it is backed up to the Enterprise backups. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats.
OIR Data Center South
NAS stores 31 daily snapshots. In addition, full backups are taken monthly with incremental backups taken daily. The monthly backups are stored off-site for seven years. With both methods considered, we can restore to any of the past 31 days if the file(s) existed during the time of either the snapshot or the backup, to one of the full monthly backups from up to seven years prior. Oracle Database is run in archive log mode and all redo logs are backed up daily. Hot backup of all data files are done on weekends.
Recovery Procedure: Helpdesk tickets to OIR as Priority 1 can restore file(s) in 2 hours time if restoring to a point within the past 31 days. If later (as tapes must come from off-site) expected Priority 1 recovery time is 5 hours. Major Disaster Recovery: OIR has a written policy on how to handle major disaster recovery. In summary: Order new hardware if required. Receive, configure and verify setup and connect ability. Install required software to restore from image files and/or tapes. Inventory media and image files, restore.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1663 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1663 is a request to revise an RDA. The retention period will remain six years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1663.