State flag of Tennessee An official website of the Tennessee Secretary of State.

Safe Dams Program

RDA Number
2784
Effective Date
Record Series Abstract
GENERAL CORRESPONDENCE AND REPORTS, APPLICATION FOR CERTIFICATE OF APPROVAL AND SAFETY (CN-0821), HIGH HAZARD DAM PROFILE SHEET (CN-0849), INSPECTION REPORT - DAM AND APPURTENANT WORKS (CN-0846) AND RENEWAL APPLICATION FOR CERTIFICATE OF APPROVAL ETC
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When dam is no longer in service
Total Retention Years
40
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off when the dam is no longer in service. Paper records will be converted into electronic. Paper will be destroyed upon verification of electronic documentation. Records will be maintained in agency for 40 years then destroyed by State approved methods.
Allotment Code
327.34
Record Location
312 Rosa L. Parks Ave. TN Tower, 11th floor
File Arrangement
numeric by County
Date Range
1973 - current
Annual Accumulation
1 - 1.5 cu. ft., will be electronic in March 2016
Current Volume
30 cu. ft. will be electronic in March 2016
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
In agency
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
40 years
Record Sample PDF
1001.sample.pdf240.61 KB
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Legacy Revision UUID
1001