Record Series Abstract
DPSA blue files may contain, but are not limited to, general correspondence with an institution and administrative documentation related to the authorization and/or regulation of an institution. Examples include notices of corporate structure changes, federal correspondence, notice of termination of employees, and voluntary submissions of student catalogs.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off at the end of the calendar year from the date of receipt or after administrative use
Total Retention Years
Total Retention Months
Retention End Action
Records will be maintained inactive for five calendar years after cut off. After five years, the records are to be destroyed. Files may contain sensitive information including, but not limited to, education records and personal identifiable information. Therefore, files will be destroyed according to standards for secured information.
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Secure File Room, Parkway Towers 404 James Robertson Parkway, Nashville, TN 37243
Alphabetical by institution name
1/2010 to Current
5 cu. ft.
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
5 years from end of calendar year of date of receipt or after administrative use
Records Center Retention Period
Record Sample PDF
Legacy Revision UUID