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Tennessee Higher Education Commission, Division of Postsecondary State Authorization (DPSA), General Administrative Files for Authorized Institutions (Blue Files)

RDA Number
11145
Effective Date
Record Series Abstract
DPSA blue files may contain, but are not limited to, general correspondence with an institution and administrative documentation related to the authorization and/or regulation of an institution. Examples include notices of corporate structure changes, federal correspondence, notice of termination of employees, and voluntary submissions of student catalogs.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at the end of the calendar year from the date of receipt or after administrative use
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained inactive for five calendar years after cut off. After five years, the records are to be destroyed. Files may contain sensitive information including, but not limited to, education records and personal identifiable information. Therefore, files will be destroyed according to standards for secured information.
Allotment Code
33201
Record Location
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Secure File Room, Parkway Towers 404 James Robertson Parkway, Nashville, TN 37243
File Arrangement
Alphabetical by institution name
Date Range
1/2010 to Current
Annual Accumulation
1
Current Volume
5 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years from end of calendar year of date of receipt or after administrative use
Records Center Retention Period
0
Record Sample PDF
2073.sample.pdf191.14 KB
Legacy Revision UUID
2073