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Tennessee Higher Education Commission (THEC), Division of Postsecondary State Authorization (DPSA) Authorization Status Files for Revoked Institutions

RDA Number
11144
Effective Date
Record Series Abstract
Authorization status files for revoked institutions may include, but are not limited to: correspondence with the institution from the THEC Executive Director, letters relating to adverse action taken against the institution, any documentation related to authorization status changes, all closure documentation, including the revocation letter to the institution, and any other document deemed necessary to maintain on file for the institution.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at the end of the calendar year when the institution is revoked.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained active for the life of the institution, and will be maintained inactive for 10 years after the cut off. After 10 years, the records are to be destroyed, including any microfilm or cds held. Files may contain sensitive information including, but not limited to, education records and personal identifiable information. Therefore, files will be destroyed according to standards for secured information.
Allotment Code
33201
Record Location
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Secure File Room, Parkway Towers 404 James Robertson Parkway, Suite 1900, Nashville, TN 37243
File Arrangement
Alphabetical by institution name
Date Range
1/1990 to Current
Annual Accumulation
1
Current Volume
5 cu. ft., 1 roll of microfilm, 1 CD
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Life of the institution, plus 10 years from the end of the calendar year in which the institution is revoked.
Records Center Retention Period
0
Legacy Revision UUID
2072