State flag of Tennessee An official website of the Tennessee Secretary of State.

Tennessee Higher Education Commission (THEC), Division of Postsecondary State Authorization (DPSA) Authorization Status Files for Institutions that Close in Good Standing

RDA Number
11143
Effective Date
Record Series Abstract
DPSA authorization status files may contain, but are not limited to: correspondence with an institution from the THEC Executive Director, any letters regarding adverse action to be taken, documentation of authorization status changes, closure documents for institutions closed in good standing, and any other document deemed necessary to maintain on file for an institution.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at the end of the calendar year when the institution is closed in good standing.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained inactive for five calendar years after cut off. After five years the records are to be destroyed, including any microfilm or cds held. Files may contain sensitive information including, but not limited to, education records and personal identifiable information. Therefore, files will be destroyed according to standards for secured information.
Allotment Code
33201
Record Location
Tennessee High Education Commission, Division of Postsecondary State Authorization Secure File Room, Parkway Towers, 404 James Robertson Parkway, Suite 1900, Nashville, TN 37243
File Arrangement
Alphabetical by institution name
Date Range
1/1990 to Current
Annual Accumulation
1
Current Volume
5 cu. ft., 9 rolls of microfilm, 6 CDs
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Life of the institution plus five years from the end of the calendar year in which the institution closed in good standing.
Records Center Retention Period
0
Record Sample PDF
2071.sample.pdf382.57 KB
Legacy Revision UUID
2071