An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2911
Effective Date
Record Series Abstract
Plans for wastewater collection system infrastructure that have been submitted by Publicly Owned Treatment Works (POTWs) with delegated review authority.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each calendar year. Paper will be converted to electronic format. Destroy paper records upon verification of electronic document. Electric format of the record will be maintained in agency for 5 years and then destroyed.
Worksheet
Record Location
312 Rosa L. Parks Ave, 11th floor
File Arrangement
Numeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2010-present
Allotment Code
327.34
Annual Accumulation
Electronic storage will begin in May 2019.
Current Volume
10 cu ft, Electronic storage will begin in May 2019.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary - Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or upon request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed.
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
12-06-2018
No recommended changes.
Tennessee State Library and Archives
12-06-2018
No recommended changes.
Comptroller Audit Review
12-11-2018
We have reviewed RDA 2911 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-12-2018
Thank you.
RMD Director
03-27-2019
RDA 2911 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Title, Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2911.
Public Records Commission
05-22-2019
PRC approves RDA 2911.