Record Series Abstract
Record can include, but is not limited to cause & origin, investigation report, consent to search, diagrams, photo logs, evidence logs, insurance information, witness statements, closing report, general administration documents, and reports from partnering jurisdictions.
Record Series Active
Cut Off at End of
If Other, Explain
Closure Date of Investigation
Total Retention Years
Total Retention Months
Retention End Action
Documents will be maintained in either paper or electronic format as long as the electronic file has been verified for completeness and accuracy. Paper records will be maintained in Agency for 5 years, and then sent to the State Record Center for 95 years. The electronic records will be kept on the Alcohol, Tobacco & Firearms (ATF) Bomb & Arson Tracking System (BATS) server as outlined in the Electronics Records Plan Inventory for 100 years accessible by Agency.
Department of Commerce and Insurance Davy Crockett Tower, 500 James Robertson Parkway, Nashville, TN 37243
20-25 cubic ft./ 1GB
70-75 cubic ft./3GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Rule 16(a)(2) of the Tennessee Rules of Criminal Procedure
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
IIS Web Application
Windows Backup using VSS Copy options (bare metal, system state, C), daily at 10:30pm EST, stored on CIFS share.
Application server was cloned and setup in AWS. AWS DR application server was setup as a normal application server with regular updates to the OS and the BATS application. Nothing is replicated between the NTC application server and the AWS application server because all data is stored in the SQL DBs (a live mirror between the Prod SQL cluster and the AWS SQL cluster) the servers connect to. The AWS DR application itself is maintained and updated along with the NTC application as needed and has the same IIS roles and settings.
Data Migration Description
The data is manually entered in to BATS by the Agency.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11312 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with no recommended changes.
RDA 11312 is a request to create an RDA. The retention period will be one hundred years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11312.